Navigating the new UCAS reference changes: A guide for educators

The Universities and Colleges Admissions Service (UCAS) has introduced a new reference structure for undergraduate applications for 2024 entry. This change, which follows extensive consultation with universities, colleges, teachers, and students, aims to streamline the reference process and make it easier for universities and colleges to compare applicants. In this blog post, we’ll break down the new structure and provide some tips on how to adapt to these changes.

Understanding the New Structure

The new UCAS reference structure consists of three distinct sections, replacing the previous free-text approach. Here’s a quick overview of the three sections:

  1. General Statement: This section should provide an overall statement about your school or college. For example, you might describe the learning environment, the curriculum, or any recent events that have affected the school as a whole.
  2. Extenuating Circumstances: This optional section is for sharing any factors that have affected the student’s education or academic achievement. For instance, if a student missed significant class time due to illness, this would be important to note here. If there are no extenuating circumstances to report, you can simply tick the ‘no information to enter’ box.
  3. Reference: This section is for sharing information about the student’s suitability for the course(s) they’re applying to. You might highlight the student’s academic achievements, their passion for the subject, or any relevant extracurricular activities.

Tips for Adapting to the New Structure

The new structure is designed to make the reference process more efficient and effective. Here are some tips to help you adapt:

1. Be Concise: UCAS now recommends that references are written in a concise style. This means you should aim to make your points clearly and succinctly, without the need for lengthy paragraphs.

2. Use the Space Wisely: The overall character limit for the reference is 4,000, spread across the three sections. This is a limit, not a target, so focus on providing the most relevant information in a clear and concise manner.

3. Provide Evidence: When making statements about a student’s abilities or achievements, provide concrete examples to back up your claims. This can make your reference more compelling and credible.

4. Proofread: Before submitting the reference, make sure to proofread it carefully. Check for any errors, particularly in the student’s name, pronouns and chosen subject. It’s also a good idea to have a second pair of eyes look over the reference to catch any typos or mistakes.

5. Keep a Copy: It’s recommended to save a copy of each reference you write for your records. This can be helpful for future reference and to ensure consistency in your references.

The new UCAS reference structure is a significant change, but it’s one that promises to make the reference process more streamlined and effective. By understanding the new structure and adapting your approach accordingly, you can provide valuable information about your students and help them succeed in their university applications.

As always, if you have any questions or need further guidance, don’t hesitate to reach out to UCAS or consult their extensive resources. The journey to higher education is a team effort, and every piece of information helps.