Student privacy notice

Hi there, we’re Outleap Limited and this is our privacy notice for you to read so you can see what we do with your information on our website and our platform. 

When you use our platform, just make sure you only upload information that you or your teachers need that helps you complete the personal statement guide and draft your personal statement. Don’t upload any other information about you or anyone else that isn’t relevant to your statement, education or future plans for study or training. 

We are responsible for how your information is used on the Outleap website and platform, so if you want to get in touch with us about this for any reason, you can contact us by email or you can write to us at: 

[email protected] 

Outleap Limited, 3rd Floor, 86-90 Paul Street, London, EC2A 4NE. 

This privacy notice is only for Outleap’s website and platform. If you click on any links on our website to another website, you will need to check their privacy notice to find out what they do with your information. 

You will be using our platform to help you to plan and write your personal statement and to help you with your preparation for future jobs and applications. If your account is linked to your school, your teachers will also be using the platform and they will be able to communicate with you and look at the information and comment on it. This privacy notice tells you how we collect and use the information we hold about you. 

1. Information we collect about you 

1.1 The information we receive from you. 

When you use our platform you will give us the following information: 

  • password; 
  • information about your academic performance; 
  • any information you put on the platform about your experiences and information you want to put into future applications; 
  • details of what and where you might want to study in the future; 
  • your personal statement for university applications. 

You may also upload information about your interests, hobbies, activities, work experience placements and other information that is relevant to your use of the platform. 

We will also collect information about when and how you use the website and the platform, e.g. the pages you visit and any links you access and information about which town or village you are in when you use the platform, as well as other technical information e.g. about the type of device you use, your IP address and network information. Most of this information is then anonymised so it cannot be linked to you. 

We use cookies to get some of this information. Cookies are small files of data that operate on our website. If you would like more information about these, you can look at our Cookie Policy here. 

1.2 Information we receive from your school. 

Your school will also upload information about you to our platform about you including your name, school email. They may also give Outleap information on your current and/or past educational performance — for example, what your grades and/or predicted grades are. 

Your school might also include information such as ethnicity and disabilities, whether you have any special educational needs, and any other details that might affect the way you learn, for the school’s internal reporting. We might make this information anonymous (so that you can’t be identified) and add it to a statistical report about how different groups of students use our platform and what they go on to do after they leave school. 

2. How we use your information 

2.1 When we use your information. 

We use the information we have listed in the section above: 

  • when we have asked you, and you have agreed; or 
  • where we think it is fair for us to use it. 

2.2 Why we use your information. 

We use your information to: 

  • help you use our website and our platform securely and send information to you so that you can use the platform; 
  • work out how students use our website and platform (including different student groups) so that we can improve our service; 
  • make suggestions to you about what you might like to see and what might interest you; 
  • enable your teachers to see your progress, and to communicate with you, and so your school can decide how the platform can work better for future students; 
  • to reply to any questions you might have and to obtain your views; and 
  • make sure that we run our website and platform properly and lawfully. 

3. Sharing your information 

We share your information with: 

  • other companies who help us run our business and operate our website and our platform; 
  • your teachers and your school so that you can talk to each other on the platform about your schoolwork, your experiences and interests. If you agree, your school might see information you give us after you have left school. 
  • other teachers, e.g. your school might put information on the platform that only other teachers can see (but if you want to see it you can ask us – we talk about that more under Your rights below); 
  • companies who help us run surveys about your use of our platform. 

4. Where we keep your information 

Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.  

We will only transfer your Personal Data to countries that the European Commission has deemed to provide an adequate level of Personal Data protection.   

We make sure your information is safe and secure and keep your account open for as long as you use the platform. If you don’t use the platform for 4 years we will delete your account. 

5. Your rights 

You normally have these rights: 

  • to ask us to delete your information, to correct it if it’s wrong, to transfer it, or to ask us to stop doing something with the information we hold about you; 
  • to ask us not to send things to you, or change your mind if you have agreed that we can do something with your information (e.g. sending you our newsletters); and 
  • to make a complaint to the office that protects these rights in the UK (or where you live if you’re somewhere else in Europe). In the UK it is the Information Commissioner’s Office (www.ico.org.uk). 

If you decide you no longer want to receive our newsletters or notifications you can contact us (see below) or you can change your settings on the platform. 

[email protected]  

Outleap Limited, 3rd Floor, 86-90 Paul Street, London, EC2A 4NE.  

We might update this privacy notice from time to time.