Terms, in summary
How Outleap is licensed and what the signed school agreement covers. A plain-language summary for procurement, not legal advice.
Outleap is licensed annually for each year group, banded by its size. Full commercial, service, data-processing and support terms are agreed in the signed school agreement. This page is a plain-language procurement summary, not legal advice and not a substitute for contract review.
Licensing model
Annual licence for each year group
Outleap is licensed annually for each year group, banded by the size of the year group. Every school gets trust-pack access, setup support, and the agreed rollout scope for that year group. Renewal windows, exit terms and any non-standard commitments are confirmed in writing before onboarding.
No staff seat charges
Coordinator, tutor and school-leader accounts are included in the licence. There are no additional fees for staff access.
What’s included
Core workflow plus agreed activation scope
The first-school scope centres on the Evidence Bank, the UCAS statement workflow with AI feedback, cohort visibility and progress, and CV/application workspaces where enabled for the rollout. AI feedback is advisory and bounded to the student’s own work; staff can see the feedback every student receives through normal product views. Automated safeguarding alert delivery, staff routing and review holds are not part of the service. CV/application support is the student’s own.
Trust and compliance documentation
A DPA template, DPIA starter, data-retention policy and AI-safety policy are included for school review. These documents are templates and must be completed against the school’s role model, activated workflows, retention choices and legal requirements.
Setup and onboarding support
School configuration, cohort import, staff onboarding and ongoing support during the licence period. No IT project or MIS integration required.
Governance alignment
Data Processing Agreement
Commercial terms are accompanied by a Data Processing Agreement establishing controller-processor responsibilities, subprocessors, data-handling obligations and security commitments. School-specific fields require completion before signature.
MAT and multi-school terms
Contact us for trust-level terms.
Governing law
The signed school agreement is governed by the laws of England and Wales. General enquiries: hello@outleap.io.
Full commercial documentation
For detailed commercial terms and the licence figure for your school or trust, book a trust review or email hello@outleap.io. The DPA template is in the trust pack.
Outleap Limited, company no. 14277395, England and Wales; ICO ZB393894.