1. Scope the pilot together
Agree the cohort, staff contacts, UCAS 2026 timeline, feedback model, trust questions, and success measures for your school.
Pilot pathway
Start with one cohort. Prove the operating rhythm. Then decide.
Start with a single cohort and measure the impact on application readiness, staff workload, support coverage, and cohort visibility across the workflows you actually switch on first. If it works, expand. If not, you have learned something useful at low cost.
How a pilot works
Four steps from first conversation to scale decision.
A pilot should test the actual operating workflow, not a generic demo environment.
2. Set up in days, not weeks
Configure the school, create staff accounts, import the cohort, and confirm trust and safeguarding setup.
3. Run the pilot with real students
Students build evidence, draft, receive the agreed support model, and staff monitor support coverage, risk, and next actions in the live dashboard.
4. Review outcomes and decide
Review completion, feedback coverage, workload impact, support gaps, and cohort visibility before deciding whether to scale.
What you measure
Concrete outcomes your leadership team can evaluate.
The review should show whether Outleap changes support coverage, delivery quality, and staff visibility for your actual cohort.
- What percentage of students completed the live workflow on time?
- Which students received structured feedback and acted on the next step?
- Did staff spend less time on chasing, checking, and reconstructing context?
- Keep the same cohort scope if it is enough.
- Add reference support or wider staff visibility when ready.
- Scale across more cohorts or schools with the trust model already reviewed.
Pilot pathway
Plan a first cohort with your school context.
Share cohort details, deadlines, staff model, UCAS 2026 readiness concerns, and trust requirements. We will propose a practical pilot path.
Plan a pilot