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THE CONTROL ROOM

A live control room for your sixth form's post-18 progression.

Who's on track, who's stuck, and what support has already been given — without chasing tutors or rebuilding the spreadsheet every September. Today that covers UCAS statements, evidence, references and at-risk flags across the whole cohort.

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Outleap · Progression Radar
Year 13 · 126 students
86% Intended destination recorded Live
71% At least one saved opportunity In development
48% Active application In development
9 No-route risk Live
14 students need action this week Grouped by reason
Amira K. undecided pathway Log intervention
Jordan M. no evidence entries Log intervention
Priya S. reference not finalised Log intervention
Leo T. no applications Log intervention
Hannah W. deadline in 6 days Log intervention
Pathway mix
University 58%
Apprenticeship 22%
Employment 8%
Undecided 12%
At-risk flagsPathway viewOne recordGovernor-ready
BEFORE AND AFTER

From spreadsheets and tutor memory to named students and a next owner.

Most sixth forms run the season out of inboxes and a shared spreadsheet. You can see who submitted; you cannot see who's stuck. Outleap surfaces risk early enough to act on it.

Running UCAS from spreadsheets
  • Progress lives across inboxes and tutor memory.
  • You see who submitted, not who's stuck.
  • Support depends on who knows how to ask.
With Outleap
  • Every student has a status, a flag and a next action.
  • Risk surfaces in September, not October.
  • Work is visible and the next owner is named.
THE AT-RISK RADAR

The 20 students who look fine until October.

Outleap surfaces them in September. The cohort view flags students against concrete progression signals — not a single opaque score — so you know who needs a conversation this week and why.

No evidence entries

Students with an empty evidence bank have nothing to build a statement or reference from. They surface as a flag before the draft is due, not after.

Undecided pathway

Every student carries a pathway. The ones who haven't chosen one — or who logged undecided in September — stay visible until the choice is made, not lost in the UCAS-only view.

Reference not finalised

References move through three stages. A reference still sitting in draft as a deadline approaches is flagged for the owning member of staff, so nothing slips on the night.

ROUTE-NEUTRAL BY DESIGN

Your UCAS applicants have a process. Your other students need one too.

University is one route. Apprenticeship, employment with training and undecided students need the same visibility — and today every student carries a pathway and appears in the cohort view, whichever route they're on.

Every route in one view

126 Year 13s in a single cohort view, sorted by route and status — not split across a UCAS spreadsheet and a careers list nobody updates.

The same rigour

An apprenticeship-bound or undecided student gets the same status, the same flags and the same next action as a UCAS applicant. No route is the quiet one.

Intervention you can show

When a student is flagged and a member of staff acts, the intervention is logged against the record — so support is evidenced, not just remembered.

ONE STUDENT RECORD

Everything you need before a line-management meeting, on one record.

Open a student and see their pathway, their evidence, where their statement and references stand, the feedback their school has released, and the next action with a named owner. No tab-hunting, no tutor email chain.

Status, not guesswork

Process-state chips show where the work actually is — Submitted, Feedback published, Round 2 — never a quality verdict on a child's writing.

Released feedback in context

Feedback is supervised by your school: a headline summary, priority actions, and section strengths and improvements, all visible on the record. Your school sets the controls and can require staff review before release.

A clear next owner

Each student shows their next action and who owns it. When you ask 'what happens next for this one?', the record answers.

HOW THE SEASON RUNS

Visibility, fair support, and evidence you can stand behind.

The control room turns the application season from a heroic effort into a system. Three moves, repeated across the cohort, every week.

01

See who's stuck

Open the cohort view and read the flags: no evidence entries, undecided pathway, reference not finalised, deadline near. The list of students who need action this week is already sorted for you.

02

Give support in time

Act on the flag, give school-supervised feedback, and log the intervention against the record. Your best teachers spend their time on subject fit and judgement, not chasing line edits.

03

Evidence the process

Every status, flag and logged intervention builds a record of timely, fair support across the whole cohort — ready for a line-management meeting or a governor question.

Student workspace

Staff-reviewed feedback with section-by-section analysis.

UI illustration with synthetic content, based on the current Outleap student experience.

Outleap
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Draft 2

Published
Submitted: 28 Nov, 15:12 · Published: 29 Nov, 08:41
Your feedback is ready. Published by your school
Review the strengths and improvements below, then start your next draft.
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Published feedback
School-supervised Round 2

This is a strong personal statement that demonstrates genuine intellectual curiosity and a well-articulated connection between academic interests and clinical experience. The opening anecdote is specific and memorable, grounding the reader in a real moment rather than an abstract claim.

The evidence from St Thomas’ shadowing is well deployed, linking observation to analytical reasoning. Consider deepening the reflection on your extracurricular section — the connection to transferable skills could be more explicit.

Section Feedback
Q1 — Motivation
Strengths
  • Strong opening anecdote with specific detail
  • Clear connection between personal experience and subject motivation
Improvements
  • Could name specific aspects of geriatric medicine that appeal
Q2 — Academic
Strengths
  • Effective use of shadowing evidence
  • Links clinical observation to analytical skills
Improvements
  • Add specific examples from biology/chemistry coursework
Q3 — Other
Strengths
  • Mentions relevant extracurricular activities
Improvements
  • Make connection to transferable skills more explicit
  • Strengthen the forward-looking closing paragraph
ASSURANCE FOR SLT

Live assurance, before lagging destination measures arrive.

Destinations data is a lagging measure: it tells you what happened a year after you could have acted. Outleap is the leading signal — at-risk flags and a logged record of intervention let you evidence a coherent, timely and fair application support process across the whole cohort, while there is still time to change the outcome. Today that means the at-risk and intervention evidence on every record; the richer subgroup and equity lens, and the exportable governor-facing Assurance Pack, are in development.

START THE SEASON IN CONTROL

Walk through the control room with your own cohort in view.

A short, consultative walkthrough of your current process and the UCAS 2026 change — where students typically drift, and how Outleap surfaces it once the season is running. Bring your Head of Sixth Form, UCAS Lead and Careers Lead.

Book a UCAS 2026 walkthrough